Executive Assistant to CEO

Role Overview

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities
• Coordinate travel arrangements, accommodations, transportation, and related logistics
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO
• Assist with coordinating client calls, meetings, and follow-up communications
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents
• Maintain organized records, files, and confidential documentation
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations
• Support internal communication and information flow across departments as directed
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment
• Provide general administrative and operational support to the CEO and executive office as needed
• Flexibility to respond to occasional urgent matters outside standard business hours is required

Requirements

• Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred
• Advanced English skills in verbal and written communication are required
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Professional, polished, and diplomatic communication skills
• High attention to detail with strong follow-through and accountability
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
• Comfortable learning and working within new software systems and digital tools
• Ability to work independently and remain highly responsive in a remote work environment
• Self-motivated and able to adapt quickly in a fast-paced setting

Benefits

• 100% remote work environment with occasional travel to on-site conferences (based on position)
• Paid Time Off (available after 90 days), including: Vacation Days
• Sick Leave
• Compensatory Time
• One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
• Paid federal holidays with early release the day prior
• Summer Fridays
• All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals