Property Management Administrator, NZ Real Estate

Role Overview

• Prepare and process property management documentation, agreements, and client records.
• Manage data entry tasks and maintain accurate information across internal systems and databases.
• Create, upload, and monitor property listings and marketing content across various platforms.
• Prepare rental appraisal reports and supporting documentation using established templates.
• Coordinate calendars, appointments, and administrative schedules for the property management team.
• Build and maintain marketing databases and assist with email marketing campaigns.
• Support the development of marketing initiatives, promotional materials, and digital content.
• Identify opportunities to improve workflows, procedures, and operational efficiency.
• Generate reports and provide administrative support to ensure smooth day-to-day operations.
• Assist with special projects and business improvement initiatives as required.

Requirements

• Previous experience in property management, real estate administration, or a related field.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Proven ability to manage multiple priorities and meet deadlines.
• Highly organized with strong time management skills.
• Self-motivated and capable of working independently.
• Strong problem-solving skills and a proactive approach to work.
• Experience using property management, CRM, or real estate software platforms.
• Familiarity with email marketing tools and database management.
• Experience creating marketing content and managing online property listings.
• Exposure to AI-powered productivity, content creation, or image enhancement tools.
• Experience supporting Australian or New Zealand-based businesses is highly regarded.