Sales Assistant

Role Overview

• Provide day-to-day administrative and coordination support to the sales team.
• Manage calendars, meeting schedules, internal follow-ups, and business travel arrangements where required.
• Prepare meeting agendas, take meeting minutes, and track follow-up actions to ensure timely closure.
• Support organization of sales meetings, dealer meetings, business reviews, workshops, and other commercial activities.
• Maintain proper filing and documentation of sales-related materials, contracts, reports, and correspondence.
• Support the preparation of regular sales reports, dashboards, and updates for management review.
• Consolidate sales data from different sources and ensure reporting accuracy and timeliness.
• Assist in tracking sales performance, channel progress, dealer onboarding status, and other key business metrics.
• Maintain organized records of sales forecasts, targets, actual performance, and pipeline updates.
• Coordinate with relevant teams to collect required data and input for management reporting.
• Support communication and coordination with dealers, distributors, and channel partners on routine operational matters.
• Help track dealer onboarding progress, documentation status, contract follow-up, and related sales support activities.
• Coordinate with internal teams to support dealer setup, launch readiness, promotional programs, and routine issue resolution.
• Assist in managing dealer contact lists, communication records, and channel-related documentation.
• Support preparation of materials for dealer engagement, business review meetings, and channel development activities.
• Liaise with internal departments such as Operations, Supply Chain, Finance, Marketing, Customer Service, and Business Development to support sales execution.
• Follow up on cross-functional action items related to product availability, customer orders, promotional activities, pricing updates, channel readiness, and aftersales coordination.
• Help ensure timely communication of sales-related information across relevant teams.
• Support coordination of internal approvals, documents, and workflow related to commercial activities.
• Prepare and format presentations, meeting materials, business updates, and commercial documents for internal and external use.
• Support preparation of sales proposals, dealer communication materials, basic commercial summaries, and other documentation as needed.
• Help maintain templates, trackers, and working files used by the sales team.
• Ensure proper record keeping and version control of sales documents and reports.
• Track key milestones, deadlines, and action items related to sales and distribution activities.
• Help monitor progress of key initiatives and flag delays or issues to the Sales & Distribution Director.
• Support implementation of sales processes, administrative routines, and reporting discipline across the team.
• Assist with special projects and ad hoc tasks assigned by the Sales & Distribution Director.

Requirements

• 2–5 years of relevant experience in sales coordination, sales administration, commercial support, or assistant roles.
• Experience supporting a sales team, channel team, or business function in a fast-paced environment.
• Strong organizational and coordination skills.
• High attention to detail and accuracy.
• Good data handling and reporting capability.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines effectively.
• Proactive, reliable, and able to work independently with minimal supervision.
• Strong follow-up and execution discipline.
• Comfortable working across cross-functional teams.
• Good written and spoken English and Vietnamese.