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Operations Assistant at Hunt St | JobVerse
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Operations Assistant
Hunt St
Remote
Website
LinkedIn
Operations Assistant
Philippines
Contract
1 hour ago
$1,200 - $1,500 AUD
No Sponsorship
Apply Now
Key skills
Leadership
Communication
Critical Thinking
Problem Solving
Time Management
Collaboration
About this role
Role Overview
Provide day to day administrative, scheduling, and operational support to leadership.
Assist with documenting and improving internal operational processes.
Maintain organized digital filing systems and business records.
Support invoice tracking, documentation management, and operational administration.
Ensure operational tasks are completed accurately and on time.
Provide administrative support in managing client accounts and service requests.
Assist with client documentation, correspondence, and record keeping.
Track client deliverables, action items, and follow ups to ensure timely completion.
Support the preparation of client reports, updates, and documentation packages.
Maintain accurate client and project records within company systems.
Assist in monitoring project timelines, deliverables, and progress updates.
Maintain project schedules, documentation registers, and reporting records.
Track project documentation and ensure records remain up to date.
Support contract administration and change order tracking.
Coordinate project related documentation and internal communications.
Coordinate communication between site teams and management.
Track subcontractor schedules and project progress updates.
Maintain daily site reports and documentation logs.
Assist with compliance tracking, including safety documentation, permits, and inspections.
Organize and maintain project records and supporting documentation.
Monitor and track expiry dates for company licenses, permits, registrations, and certifications.
Coordinate timely renewals of compliance related documentation.
Track employee certifications, insurance policies, and professional licenses.
Liaise with relevant authorities, service providers, and stakeholders when required.
Maintain an accurate compliance and renewal calendar.
Manage email coordination and communication between internal teams, contractors, suppliers, and clients.
Support leadership and cross functional teams with coordination and administrative tasks.
Ensure timely follow up on operational activities and outstanding deliverables.
Escalate operational risks, delays, or urgent matters when necessary.
Facilitate smooth communication and collaboration across multiple stakeholders.
Requirements
Proven experience in operations support, administration, project coordination, account support, executive assistance, or similar roles.
Strong organizational and coordination skills with excellent attention to detail.
Excellent written and verbal English communication skills.
Ability to manage documentation, records, and compliance related processes.
Strong time management skills with the ability to prioritize multiple tasks and deadlines.
Highly reliable, proactive, and accountable.
Comfortable working in a fast paced environment while managing competing priorities.
Ability to work independently with minimal supervision.
Strong problem solving and critical thinking abilities.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and online collaboration tools such as Teams, OneDrive, and SharePoint.
Experience within the construction, building services, engineering, trades, or project based industries is highly regarded.
Experience supporting Australian businesses is advantageous.
Apply Now
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