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Project Management Office Administrator at EIS Ltd | JobVerse
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Project Management Office Administrator
EIS Ltd
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Project Management Office Administrator
Tokyo, Tokyo, Japan
Full Time
4 hours ago
No Sponsorship
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Key skills
AI
Jira
Confluence
Leadership
Project Management
Communication
About this role
Role Overview
Facilitate the smooth running of customer programs and projects.
Support the day-to-day operations of the project office.
Maintain project documentation, templates, trackers, and records.
Coordinate project governance activities, reviews, and approvals.
Ensure compliance with PMO standards, methodologies, and procedures.
Assist in generating KPIs, dashboards, and portfolio metrics.
Prepare and distribute project status reports, dashboards, and meeting materials.
Consolidate project data for portfolio reporting and management updates.
Maintain accurate project schedules, risks, issues, and action logs.
Organize and archive project documentation in centralized repositories.
Schedule and coordinate project meetings, steering committees, and workshops.
Prepare meeting agendas, minutes, and follow-up action items.
Track action items and ensure timely completion by stakeholders.
Support communication between project teams, business units, and leadership.
Identify opportunities to improve PMO administrative processes including use of AI tooling.
Support implementation of PMO best practices and continuous improvement.
Assist in standardizing templates, reporting formats, and workflows.
Requirements
Minimum bilingual Japanese and English speaking.
5+ years of experience in PMO administration, project coordination, or project administrative support roles.
Proficiency in standard office and project management tooling, such as: Jira, MSProject, MS Word, MS Excel. Confluence, or SharePoint.
Strong organizational and multitasking skills.
Strong attention to detail and data accuracy.
Excellent written and verbal communication skills.
Passion for delivering great service to achieve customer advocacy.
Benefits
Job Benefits
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