Schedule and coordinate all board and committee meetings (virtual and in-person).
Prepare and distribute agendas, materials, and meeting packets in collaboration with the CEO and Board Chair.
Record, finalize, and archive meeting minutes accurately and confidentially.
Maintain up-to-date board records, governance documents, and directories.
Support the annual governance calendar, including policy renewals, disclosures, and board evaluations.
Facilitate communication between board members, committees, and executive leadership.
Assist with onboarding of new board members.
Coordinate logistics for annual board retreats and special governance events.
Assist the Executive Team with confidential administrative tasks, including filing, record-keeping, and data entry.
Handle sensitive employee documentation, correspondence, and reports with professionalism and discretion.
Support organizational compliance efforts by assisting with audits, policy updates, and required documentation tracking.
Provide scheduling, correspondence, and logistical support for the Executive Team.
Manage organization wide travel booking.
Support collection of mail and bank deposits.
Assist with the preparation of reports and presentations for executive leadership and board meetings.
Other duties as requested.

5+ years of experience in high-level executive support and/or board administration.
Proven ability to handle highly confidential materials and sensitive information with professionalism and discretion.
Strong understanding of meeting procedures, board governance standards, and/or nonprofit compliance concepts.
Excellent written communication skills and meticulous attention to detail.
Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with board management platforms is a plus.
Exceptional organization, prioritization, and project coordination abilities.
Strong interpersonal communication skills; comfortable working with board members, executives, and employees.
Ability to work independently and manage multiple priorities within tight deadlines.
Familiarity with nonprofit compliance, bylaws, and corporate policy documentation.

PCS

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