Role Overview

Act as the primary point of contact and internal champion for the Omnea procurement platform.
Troubleshoot system issues, resolve workflow bottlenecks, and support continuous platform optimisation.
Provide day-to-day support and guidance to internal users across the business.
Manage Purchase Order (PO) requests and ensure alignment with internal procurement policies and approval processes.
Support stakeholders through the purchasing process, providing clear guidance and ensuring a smooth user experience.
Help streamline procurement workflows while maintaining compliance and governance standards.
Partner closely with the Finance team to ensure accurate data flow between procurement and finance systems.
Support budget alignment for procurement requests and assist with resolving invoice or billing discrepancies.
Collaborate with Risk, Legal, and other teams throughout the procurement lifecycle.
Manage the onboarding and renewal process for low-risk suppliers.
Coordinate procurement due diligence activities, ensuring all required supplier checks and documentation are completed.
Work with Finance and Risk, Privacy and Cyber teams to ensure vendors meet internal compliance and governance requirements.
Monitor procurement activity, platform usage, and operational metrics.
Build reports and provide insights to identify process improvements, cost-saving opportunities, and procurement trends.
Track supplier contracts and renewal timelines to ensure timely action and avoid service interruptions or unintended auto-renewals.
Work closely with internal stakeholders to ensure contract renewals align with agreed SLAs and business requirements.
Maintain accurate procurement and supplier records.
Support sourcing and vendor evaluation projects through research, coordination, and data analysis.
Assist with gathering market insights and benchmarking information to support procurement decisions.

Requirements

Previous experience in procurement operations, purchasing, vendor management, finance operations, or a similar coordination role.
Experience working with procurement or purchasing platforms (Omnea experience highly desirable).
Strong organisational skills with the ability to manage multiple workflows and deadlines.
Comfortable working with data, reporting, and process improvement initiatives.
Excellent stakeholder management and communication skills.
Strong attention to detail and problem-solving abilities.
Experience working cross-functionally with Finance, Risk, Legal, or Operations teams.
Proactive mindset with a willingness to improve processes and take ownership.
Experience within a fast-paced tech, fintech, or scaling business.
Exposure to supplier due diligence or procurement compliance processes.
Experience supporting sourcing or vendor evaluation activities.
Familiarity with procurement analytics and reporting tools.

Benefits

25 days’ holiday per year, increasing with length of service.
£500 annual training budget to spend on your professional development
Extensive private healthcare, including dental, eyecare and EAP
Enhanced sick leave (three months’ pay per year)
Enhanced maternity and paternity (maternity – 6 months fully paid/paternity – 3 weeks fully paid)
Death in service insurance cover
Fully-paid five-week sabbatical after five years of employment
In office wellbeing, such as manicures, massages and barbers.
50% discount on orders from our sister company Arena Flowers.

Smart Pension

Open Positions (1)

Operations

Procurement Operations Coordinator