Role Overview

Provide high-level administrative and secretarial support to senior leadership.
Manage calendars, appointments, meetings, and travel coordination where required.
Prepare reports, presentations, meeting packs, agendas, and professional correspondence.
Draft, proofread, and format confidential documents, letters, and executive communications.
Maintain organised digital filing systems and documentation repositories.
Coordinate follow-up actions and ensure deadlines are monitored and met.
Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation.
Liaise with external legal advisors, regulators, and stakeholders where necessary.
Maintain legal registers, licences, and statutory documentation.
Ensure proper tracking of compliance deadlines, renewals, and submissions.
Assist in governance and board/committee documentation preparation where required.
Prepare and process payroll inputs accurately and confidentially.
Maintain payroll records, leave records, and employee administrative files.
Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations.
Ensure compliance with payroll deadlines and statutory requirements.
Support onboarding/offboarding administration.
Provide administrative support across strategic and operational projects.
Track project timelines, deliverables, and administrative requirements.
Assist in compiling project reports, dashboards, and status updates.
Coordinate communication and documentation between stakeholders.

Requirements

Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred
Minimum 5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role
Experience supporting senior executives / directors highly preferred
Prior exposure to legal/compliance documentation and payroll processing essential
Experience in remote/virtual working environments is an advantage

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Executive Administrative