The Human Resources Specialist is responsible for maintaining and managing the HR information system (Colleague) to ensure accurate and timely data entry for all employment-related transactions. This role focuses on creating position ID codes as well as completing the associated data entry to attach new hires (full and part-time) to positions in Colleague, entering stipends and additional assignments, setting up contractors, tracking and managing employee immigration status, and ensuring all employment documents and processes are complete prior to the first day of employment. The HR Specialist ensures data integrity, compliance, and supports HR operations.

Responsibilities

Position & Data Management
Create and maintain Colleague position ID codes and positions for full and part-time new hires.
Set up contractor positions in Colleague.
Track and manage employee immigration status.
Ensure all new hire employment documents and processes are complete prior to the first day of employment.
Process the personnel action reports for the monthly Board of Trustees meetings.
Process all employee separations in Colleague as well as the associated institutional processing.
Ensure I-9 forms are properly processed, filed, and audited on a quarterly basis.
Process all employee additional assignment requests.
Enter stipends and other compensation adjustments accurately and timely.
Maintain employee records and ensure data integrity.
System Administration & Compliance
Troubleshoot new hire/rehire/separation Colleague issues and collaborate with IT for solutions.
Ensure all position and pay data comply with institutional policies and legal requirements.
Reporting & Collaboration
Generate accurate reports for HR leadership as requested.
Collaborate with HR and IT teams to improve processes and maintain system efficiency.

Qualifications & Requirements

Education
Associate’s degree in a Human Resources related field or the equivalent number of years of proven professional HR experience.
Experience
A minimum of three (3) years of proven work experience in Human Resources.
A minimum of three (3) years of data entry experience.
Skills & Competencies
Strong attention to detail and ability to manage high-volume data entry.
Proficiency in all Microsoft Office 365 products including Word, PowerPoint and EXCEL.
Proficiency in HRIS systems with Colleague HRIS experience preferred.
Excellent organizational and problem-solving skills.
Excellent customer service, organizational, and time managements kills.
Ability to work under pressure and timelines.
Ability to work with minimal supervision once fully trained in the position requirements.
Core Competencies
Technical Expertise: Skilled in HRIS systems and data management.
Attention to Detail: Ensures accuracy in position and pay data.
Problem-Solving: Ability to troubleshoot system issues effectively.
Collaboration: Works closely with HR and IT teams.

What You Can Expect from Us At CampusWorks, we don't just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career. Our employees enjoy: Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators. CampusWorks Inc., as a large consulting firm, provides its employees with an opportunity to work both onsite and remotely with our clients across the United States and in Canada. With the nature of our clients’ work evolving quickly, we’re all being asked to support larger CampusWorks initiatives. Upon joining CampusWorks in a consulting role, your talent and expertise may be applied to a range of projects, assignments, and clients. A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family. A virtual and onsite workplace. In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites. Flexibility. We value work-life balance because we know that happy employees create happy customers. That's why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life's unique demands. A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone. At CampusWorks, we value the unique backgrounds, experiences, and perspectives each CampusWorker (we call ourselves CampusWorkers) brings to our workplace each day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you are passionate about higher education and creating Happy Campuses, let's talk! If you’re a close but not exact match with the description, we hope you’ll still consider applying. About CampusWorks Founded in 1999, CampusWorks is dedicated to helping higher education overcome business and technological challenges that stand in the way of student success and completion. We work with community colleges, technical colleges, four-year public and private institutions, multi-college districts, and statewide higher education systems to tackle problems big and small. Our services are rooted in systems thinking and reach across the institution—from Student Services to Human Resources to Finance to Academics—to achieve transformative results. Want to learn more about life at CampusWorks? Visit https://www.campusworksinc.com/about/ to see how we empower Higher Education to reach its full potential Friendly Note to External Agencies: At CampusWorks, we kindly request that you please refrain from submitting blind submissions or resumes/CVs on behalf of recruitment agencies. To ensure a smooth and effective collaboration, we would like to inform you that any candidates sent to us without a signed agreement in place will regrettably not be accepted or considered as a submission. CampusWorks, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Notice to all Applicants: Please click on the links below for more information on these important topics: - Know Your Rights: Workplace Discrimination is Illegal - Employee Polygraph Protection Act - Your Employee Rights Under the Family and Medical Leave Act (FMLA) - E-Verify Participation - Right to Work

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Human Resources Specialist