Role Overview

Maintain the vendor register and onboard new vendors/suppliers in Bill.com, routing invoices through the correct approval workflows.
Manage the dedicated AP mailbox and coordinate with department heads on vendor payments.
Ensure expenses are coded to the correct account (COGS, OpEx) and department.
Review employee expense reimbursements and corporate card charges for policy compliance, correct coding, and complete receipts.
Record disbursements in the accounting system (wires, ACH, direct debits, tax payments, etc.).
Apply customer receipts, including foreign-exchange differences and bank charges.
Process approved payments from Bill.com or set them up directly in the bank.
Update the weekly cash forecast for expected vendor payments.
Prepare AP aging for review.
Reconcile all bank and credit card accounts (checking, PayPal, Stripe, AMEX, etc.).
Reconcile AP between QBO and Bill.com; calculate revaluation entries.
Maintain the fixed-asset register (depreciation, additions, disposals/write-offs) and intangible-asset register (amortization, capitalization).
Prepare prepaid amortization, accrual, and loan-related schedules and journals (interest expense, debt issuance costs).
Perform analytical review of expense accounts and proactively flag over-budget spend.
Track supplies shipped into the U.S. for use-tax reporting; Support expense-by-vendor and by-department reporting.
Manage 1099 reporting and collect W-9 / W-8 forms before payment. Assist with the preparation of schedules for tax-return submission.

Requirements

3+ years of progressive accounting experience covering AP and general-ledger / month-end close (startup or lean-team experience a plus).
Solid understanding of U.S. GAAP fundamentals: accruals, prepaids, fixed and intangible assets, and foreign exchange.
Advanced Excel skills (pivot tables, lookups, and large-volume reconciliations).
Hands-on experience with QuickBooks Online, Bill.com, and Expensify.
Strong attention to detail, an ownership mindset, and clear written communication for cross-team coordination.
Professional proficiency in English (written and verbal) is required.
Nice to have: Degree in Accounting or Finance, or equivalent experience Exposure to SaaS/tech environments, multi-entity or multi-currency accounting.

Benefits

Flexible work arrangements
Professional development opportunities

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