Lead and oversee payroll operations for a multi-state workforce, ensuring timely and accurate payroll processing in compliance with all applicable federal, state, and local regulations
Serve as the primary point of contact for payroll-related inquiries from leadership and employees, providing clear, timely, and effective resolution
Partner on and oversee internal and external payroll and 401(k) audits to identify discrepancies, ensure compliance, and improve efficiency
Evaluate payroll issues and discrepancies, determine appropriate corrective actions, and escalate matters as needed
Lead the implementation, optimization, and continuous improvement of payroll systems and processes to enhance accuracy and efficiency
Generate, review, and analyze payroll reports to support financial planning, compliance, and leadership decision-making
Lead payroll-related communications, including training, deadlines, process updates, and policy changes
Collaborate with company leaders to ensure consistent payroll practices and alignment with business objectives across all locations
Analyze payroll data to identify trends, risks, discrepancies, and opportunities for improvement
Prepare and post monthly payroll-related journal entries; perform account reconciliations for payroll and benefit accounts in accordance with GAAP
Support monthly accounts payable activities related to payroll, benefits, and payroll vendors

Seven (7) + years of Payroll management experience in a multi-state environment
Five (5) +years of Accounting experience including journal entries, account reconciliations, and accounts payable
Demonstrated expertise in payroll and accounting systems
Comprehensive knowledge of federal, state, and local payroll regulations
Strong organizational, planning, and analytical skills
Exceptional verbal and written communication skills
High level of integrity and ability to maintain confidentiality of sensitive information
Strong computer proficiency, including MS Office and Google Workspace
Experience collecting, analyzing, interpreting, and reporting payroll data

Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company
Four weeks of vacation
Company-paid life insurance and short
& long-term disability coverage
Generous parental leave
401(k) matching (after the vesting period)
Home Office set-up stipend for new employees
Public transit reimbursement
PTO for volunteering in the community
Charitable donations matching up to $500/year
Professional development and educational reimbursements

Pivot Energy

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