Role Overview

Serve as the operational director of the Freshman Retreat, overseeing the planning and execution of all retreat systems from onboarding through post-retreat evaluation.
Maintain and update the retreat’s planning boards in Monday.com, ensuring that tasks, owners, deadlines, and dependencies are current and visible to the full team.
Facilitate the team’s regular Monday planning sessions, driving agenda, accountability, and follow-through across all Core Systems Leads.
Maintain master project timelines and coordinate interdependent work across nine Core Systems Leads: Logistics & Operations, Program & Content, Finance & Budget, Student Leadership, Adult Leaders, Shift Adults, Communications, Departure & Arrival, and Materials & Supplies.
Anticipate and resolve areas where responsibilities overlap, conflict, or lack clear ownership.
Establish communication deadlines, approve major retreat communications, and escalate institutional issues to the Retreat Overseer (Assistant Principal for Mission & Identity) when needed.
Ensure all Core Systems Leads and Specialized Function Leads are adequately prepared and supported throughout the planning process.
Serve as Core System Lead for Logistics-Operations and Student Leadership areas, assuring the completion and success of these areas.
Build effective working relationships with a diverse team of faculty, staff, students, and adult volunteers, many of whom hold retreat responsibilities alongside their primary roles at the school.
Coordinate communication with and among retreat team members, ensuring clarity of expectations, roles, and deadlines.
Lead a structured post-retreat evaluation process, collecting feedback from Core Systems Leads, Specialized Function Leads, Adult Leaders, and other key stakeholders.
Update Monday.com planning boards, timelines, and documentation to reflect lessons learned, so the next retreat cycle begins with current, accurate institutional knowledge.

Requirements

Demonstrated experience in project management, program coordination, or a closely related role in a corporate or nonprofit setting.
Proficiency with Monday.com or a similar project management platform (e.g., Asana, Smartsheet, Trello); ability to build and maintain planning boards, timelines, and task tracking systems.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, Planner).
Strong organizational skills with excellent attention to detail and the ability to manage multiple workstreams simultaneously.
Excellent interpersonal and communication skills, with demonstrated ability to build trust and coordinate effectively across diverse teams.
Ability to take initiative, work independently, and follow through on commitments without close supervision.
Ability to work under pressure and meet deadlines in a dynamic environment.
Commitment to the mission and values of Bellarmine College Preparatory.

Benefits

This position is not benefits-eligible.

Bellarmine College Preparatory

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Operations

Project Manager