Performs the day-to-day accounts payable operations, including invoice processing, vendor communications, reconciliations, and month-end close support.
Ensures accuracy, compliance, and timely resolution of issues while collaborating closely with internal teams to maintain efficient and effective AP processes.
Manages the AP Outlook inbox, triage emails, and resolve vendor issues promptly.
Processes invoices daily with accurate multi-dimensional coding.
Collaborates with internal stakeholders for any needed clarifications or approvals.
Manages recurring checklist items such as utilities, rent, and subscription invoices.
Routinely logs into vendor portals or systems to download and verify invoices.
Monitors and resolves AP aging and unreconciled balances.
Develops and maintains strong vendor relationships and handles escalated inquiries or disputes.
Collaborates with purchasing and receiving teams to resolve discrepancies in invoicing or payment.
Assists in the monthly close process, including reconciliations and accruals related to accounts payable.
Supports annual 1099 preparation and reporting in compliance with IRS regulations.
Manages vendor master data, including new vendor setup and updates.
Performs other related duties as necessary or assigned.

Strong knowledge of accounts payable processes, systems, and internal controls.
Proficiency in Microsoft Office Suite, especially Excel.
Experienced in creating pivot tables and applying Excel formulas, such as VLOOKUP.
Proficient in accounting software (Sage Intacct and Bill.com preferred)
Strong organizational and time management abilities.
High attention to detail with a focus on accuracy and efficiency.
Strong understanding of GAAP.
Excellent written and verbal communication skills.
Bachelor’s degree in Accounting, Finance, or related field preferred.
Three or more years of experience in accounts payable.

Orthopedic Care Partners

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