Assist with preparation and validation of payroll data, including timesheets, hours worked, PTO, and other pay‑related items.
Review payroll inputs for accuracy and completeness prior to submission.
Support payroll processing to ensure employees are paid accurately and on schedule.
Maintain payroll records and assist with payroll reconciliations.
Respond to payroll‑related employee questions, escalating more complex issues as appropriate.
Support basic payroll tax activities, including reviewing tax‑withholding setups, monitoring state/local requirements, and assisting with tax‑related inquiries.
Support year‑end payroll activities, including W‑2s, audits, and reporting.
Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality.
Support the employee life cycle, including onboarding, status changes, promotions, transfers, and separations.
Prepare and process employment‑related documentation, including new hire, change, and termination paperwork.
Support compliance activities such as E‑Verify, I‑9 maintenance, routine audits, and record retention.
Prepare and maintain standard HR documentation (forms, letters, templates, checklists) and assist with HR reporting needs.

1–3 years of experience in HR support, payroll coordination, or related administrative operations.
Experience with HRIS and payroll systems (Rippling is ideal) preferred.
Basic understanding of payroll principles, tax‑withholding fundamentals, and state/local tax basics.
Strong attention to detail with consistent accuracy in data entry and documentation.
Ability to maintain confidentiality and handle sensitive employee information with professionalism.
Solid organizational and time‑management skills with the ability to manage multiple tasks and meet deadlines.
Strong communication and customer‑service skills when assisting employees and internal partners.
Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working with data.

Headlands Research

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