Role Overview

Provide remote executive and administrative assistance to the CFO and other leaders to ensure efficient team operations.
Manage complex, global executive calendars; ensure executives are well-informed of upcoming commitments and deadlines.
Prepare and distribute pre-meeting materials and post-meeting summaries; take notes and track action items as needed.
Arrange the executive’s policy-compliant, complex, and detailed travel, including flights, hotels, visas, itineraries, and agendas; submit travel expenses in multiple currencies, following established guidelines, and track reimbursements and reports.
Foster professional, timely communication and collaboration with staff across the organization.
Process invoices, payments, and corporate credit card expenses in SAP Concur system, monitor office budgets and expenses.
Assist with staff and contractor hiring processes, preparing agreements, and following up on approvals/signatures, reviewing bios, scheduling interviews, and onboarding meetings.
Organize and attend team meetings and retreats, contract facilitators, and ensure that pre
and post-meeting materials are prepared and distributed on time.
Monitor and respond to incoming general correspondence, email, and invitations in a timely and accurate manner, many of which will be sensitive or confidential.
Propose process enhancements to improve the administrative functions within the Internet Society.
Nurture collaboration and be part of a shared pool of administrative support across the Internet Society and the Foundation, and provide back-up as needed for other EAs.

Requirements

Three to five years of experience supporting top Executives within a global organization.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Ability and willingness to learn new tools and programs, such as DocuSign, Zoom, Smartsheet, Salesforce, Tableau, etc.
Strong organizational skills: ability to perform and prioritize multiple, constantly changing tasks concurrently with an excellent attention to detail.
Solid knowledge of handling complex travel for management.
Excellent time management skills, with a proven ability to meet deadlines.
Excellent written and verbal communication skills in English.
Additional languages will be considered a plus.
Ability to handle confidential information with discretion.
Commitment to the Internet Society’s mission, values, and objectives.
Experience working with a globally distributed workforce and the ability to work across time zones.
Excellent interpersonal skills with the ability to interact positively in a multicultural and multidisciplinary environment.
Ability to travel if needed and when permitted.

Tech Stack

Tableau

Benefits

Generous paid time off and paid public holidays
Get paid to volunteer in your community!
Annual company contribution towards professional development or higher education.
Flexible work-from-home.

Internet Society

Open Positions (1)

Operations

Executive Assistant