The University of Southern California is seeking a Budget/Business Analyst to support the financial operations of the USC Caruso Department of Otolaryngology – Head and Neck Surgery. This role involves providing financial reporting, budgeting, and transaction support while collaborating with faculty and administrative teams to ensure compliance with university policies and sponsor requirements.

Responsibilities:

Administer departmental and special program budgets, monitoring revenues and expenditures to support sound financial decision-making
Set up and maintain financial accounts, reconcile balances, prepare correcting entries, and process budget adjustments in accordance with university policies and sponsor guidelines
Prepare monthly financial reports, analyze budget-to-actual variances, identify trends, and recommend corrective actions
Manage payroll costing allocations and payroll accounting adjustments across multiple fund types while analyzing payroll expenditures
Develop routine and ad hoc financial reports to support departmental leadership and strategic planning
Coordinate purchasing activities, create purchase requisitions, track purchase orders through completion, and ensure procurement activities comply with university policies
Process expense reimbursements for faculty, researchers, and staff while providing guidance on university financial policies and procedures
Collaborate with Keck School of Medicine Finance, USC Central Finance, and Research Administration Shared Services to support departmental financial operations
Ensure compliance with USC financial policies, healthcare regulations, and grant sponsor requirements
Prepare monthly invoices for contracted departmental services, audit incoming payments, and maintain external clinical provider timesheet records
Monitor purchase orders and invoices, reconcile outstanding obligations, and facilitate fiscal year-end and grant closeout activities
Coordinate DEA license documentation between providers and vendors to support controlled substance purchasing compliance
Track faculty academic funding accounts, prepare quarterly utilization reports, and assist faculty with expenditures and reimbursements
Coordinate year-end financial transfers, reconciliations, and closing activities
Perform other duties and special projects as assigned

Requirements:

Bachelor's degree in Finance, Accounting, Business, Healthcare Administration, Biology, Chemistry, Mathematics, or a related field
Two years of experience in budgeting, financial analysis, healthcare finance, or an equivalent combination of education and experience
Experience working collaboratively with physicians, researchers, administrators, or other multidisciplinary teams
Advanced Microsoft Excel skills, including pivot tables, data analysis, and working with large datasets
Experience using financial management systems and data warehouse reporting tools
Strong analytical, organizational, and problem-solving abilities
Excellent written and verbal communication skills
Exceptional attention to detail and commitment to data accuracy
Ability to prioritize multiple assignments in a fast-paced academic healthcare environment
Experience in academic medicine, higher education, or healthcare finance, preferably within USC or Keck Medicine of USC
Familiarity with: Grant accounting, including NIH and federally sponsored research
Clinical financial metrics such as RVUs and payer mix
Procurement and purchasing lifecycle processes
Experience using Workday and Concur

University of Southern California

Open Positions (2)

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Budget/Business Analyst

Budget/Business Analyst

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