Accounting Operations
Client Billing – Run monthly client billing worksheets for review by account executives, generate invoices to clients monthly via email, follow up with agency/client requests regarding invoicing, close jobs, audit time sheets.
Maintain client budgets and ensure they are current based on their billing cycle.
Work with accounting staff on day-to-day accounts payables, accounts receivables, and account reconciliations.
Credit Card Reconciliations-review daily charges, confirm receipts and approvals.
Expense Reports – audit expense reports, charge back applicable expenses to clients via billing.
Update and audit purchase orders and contact clients as needed.
Ensure current W-9s are on file for all vendors.
Assist in collections using A/R aging report.
Establish and maintain standard operating procedures to ensure separation of functions, systems of checks and balances, and information accuracy.
Conduct regular audits of expense coding, invoicing, and past due accounts.
Maintain consistency across clients while supporting the unique needs of each client and association.
Uphold Celtic Chicago’s culture of excellence, accountability, and partnership
Demonstrate proactive communication and client service in all interactions.
Contribute to departmental profitability through efficiency, quality, and client satisfaction.

Bachelor’s degree in accounting, finance, or related field.
3–5 years of relevant accounting or financial management experience.
Proficiency in QuickBooks, Excel, and Workamajig preferred.
Strong understanding of GAAP principles, budgeting, and cash flow management
Excellent verbal and written communication skills.
Detail-oriented, deadline-driven, and adept at managing multiple client budgets simultaneously.

Celtic Chicago, Inc.

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