First level support to employees regarding HR administrative questions including time & absence management questions
Administration of the employee life-cycle: onboarding
employee transfers – exit
Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and/or Directors
Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
Issue employment confirmations and other certificates to employees
Issue interim and final reference letters to employees based on input of HR Business Partners/Directors and/or Line Managers
Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
Interface with HR Business Partners/Directors, payroll and other internal stakeholders
Administer time & absence management system and take action in consultation with the employee and/or line manager
Build and enhance relationships / network across Idorsia at various levels
Participate or lead in smaller projects across the HR Services team
Continuously focus on and support to implement business improvement efficiencies across the HR Services team, and help the team to reduce complexities in all related HR processes
Supporting function in the monthly payroll

Apprenticeship in administration (KV) and a further education in Human Resources Management (e.g. “Eidg. Dipl. Personalfachmann/-frau” or equivalent)
Minimum 4 years of experience in HR Administration in a multinational environment
Applied knowledge of European Labor Law, social insurance and tax system and regulations is a plus
Computer and software usage literate
Strong customer service orientation
Proven effective communication skills
Effective team player
Detail oriented & exact, efficient working
Ability to set priorities and manage several tasks at a time
Fluency in English (written & spoken) and any other European Language is a plus.

Idorsia Pharmaceuticals Ltd

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