Role Overview

Own and manage the full-cycle recruitment process for designated roles, including posting roles, pre-screening, scheduling interviews, communicating with candidates, and preparing offer documents
Partner with hiring managers to develop role profiles, define evaluation criteria, and deliver a consistent, high-quality candidate experience at every stage
Lead intake meetings with hiring managers to understand team needs, set expectations on process and timelines, and act as trusted advisor throughout the search
Draft and post compelling job advertisements that reflect the company’s brand and attract diverse, qualified candidates
Manage offer processes including preparing offer letters, conducting reference checks, and supporting negotiations where applicable
Track and report on key talent acquisition metrics (time-to-fill, source of hire, offer acceptance rate, etc.) to identify trends and continuously improve recruitment effectiveness
Own the onboarding process – coordinate pre-boarding paperwork, day-one logistics, conduct orientation sessions, and cross-functional introductions to set new hires up for success
Maintain accurate and confidential employee records across our HRIS and paper files, ensuring data integrity and compliance with employment regulations
Prepare, process, and track documentation related to employment changes and offboarding
Monitor the P&C inbox and serve as a first point of contact for employee inquires, escalating complex matters appropriately
Administer various employee benefit programs, including health benefits, subsidy programs, and other reimbursements
Support the administration of payroll and time-off balances in collaboration with the Accounting department
Actively participate in the social committee and support the planning and execution of company-wide events
Assist in the planning and delivery of P&C-sponsored activities, cultural events, and recognition programs
Maintain the P&C team's calendar of events, coordinating activities, and sending out communication regarding events
Gather and analyze feedback to help improve workplace culture and employee experiences
Provide occasional cross-functional coverage, such as restocking snack supplies, to ensure a smooth and welcoming workplace experience
Produce regular P&C reports and dashboards to support leadership in decision-making
Contribute to ad hoc P&C projects, process improvement initiatives, and organizational development efforts

Requirements

1-3 years of experience in an HR coordination, recruitment, or people operations role
Post-secondary education in HR, Business Administration, or a related discipline (or equivalent experience)
CPHR candidacy or completion of an HR certificate program
Proficient with HRIS and talent acquisition platforms (previous experience with ADP and/or Workable is an asset)
Exceptional attention to detail, accuracy, and confidentiality
A naturally warm and approachable presence, willing to proactively reach out and create conditions for others to feel welcomed and included
Strong written and verbal communication skills
Exposure to benefits administration and payroll coordination is an asset

Benefits

100% employer-paid health, dental, and vision benefit plan
15 paid vacation days to start
Health and wellness days
Bereavement days
Reimbursements for professional training
Membership in professional associations
Fitness subsidy

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Open Positions (1)

Operations

People & Culture Coordinator