Executive Administrator

Role Overview

• Managing calendars, organizing meetings, and scheduling appointments.
• Conducting follow-up calls and emails for ongoing projects to ensure progress and completion.
• Creating and managing Excel documents for basic expenses and budgets.
• Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service.
• Taking ownership of tasks and seeing projects through from start to finish.
• Providing IT-related support, including PCs, laptops, and Apple devices.
• Researching and booking travel arrangements for clients, including flights, hotels, and experiences.
• Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators.
• Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

Requirements

• Minimum of 3 years of work experience in a similar role.
• Experience working in the travel industry or hospitality is a plus.
• Proficiency in English (bilingual skills in Spanish or other languages are a plus).
• Strong written communication skills, with experience drafting company communications.
• Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF.
• Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus.
• Must have a personal vehicle with a valid driver’s license and a clean driving record.

Benefits

• Hybrid work schedule (70% Remote / 30% In-Person)
• Flexible.
• Access to paid, easily accessible covered parking.
• Access to a state-of-the-art gym.
• Background check required.