Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients
Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.
Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
Assist in the preparation and distribution of reports, presentations, and other documents as required.
Provide exemplary client service by promptly addressing inquiries and concerns.
Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect.
Collaborate with team members to ensure seamless operations and support across departments.
Maintain confidentiality and discretion when handling sensitive information.
Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes

Proven experience as an Executive Assistant and Admin Role or in a similar role.
Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Familiarity with managing social media platforms and content management.
Ability to maintain confidentiality and handle sensitive information.
Willingness to work in US time zones (PST, EST, CST).
High school diploma or equivalent.

** System and Work Setup Requirements:

A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
Headset/earphone with noise cancellation and webcam at 720p or higher resolution
A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Executive Assistant – BIL

Key skills