Events Project Management Consultant

Role Overview

• Responsible for general event management, including maintaining a shared Teams collaboration site and all associated event documentation.
• Manage event budgets by location using Excel tracking.
• Support weekly meetings and updates, vendor and campus coordination meetings, daily email communication, and Teams messaging.
• Coordinate venue logistics, including printing needs for each event.
• Coordinate audio-visual needs with the company’s on-campus AV supplier and a third-party production vendor.
• Oversee F&B planning for each event, whether through a catering vendor or the company’s in-house catering services.

Requirements

• 5+ years of experience leading large-scale, high-profile corporate events with a strong strategic focus.
• Experience working with executive leadership to align event strategies with business goals and stakeholder expectations.
• Proven track record of managing budgets of $1M+ for large-scale corporate events, ensuring cost efficiency and high-quality execution.
• Strong project management skills with the ability to oversee complex event timelines, logistics, and deliverables across multiple stakeholders.
• Experience with event technology platforms, such as Cvent, Microsoft Teams, and virtual/hybrid event tools.
• Ability to analyze event metrics and key performance indicators (KPIs) to measure success and optimize future event strategies.
• Experience with audience engagement strategies, including interactive experiences, networking facilitation, and attendee journey mapping.
• Ability to work in a fast-paced, high-pressure environment with multiple competing deadlines.
• Experience managing external vendors and agencies, including contract negotiations, service agreements, and performance evaluations.
• Recent Microsoft Experience: Two to three years of recent experience supporting Microsoft as a contractor or consultant.
• Marketing Analysis Experience: Exposure to data-driven decision-making, campaign analytics, and performance measurement.
• Passion for AI in Marketing: Interest in how artificial intelligence is transforming marketing strategies and customer engagement.
• Familiarity with sustainability and accessibility best practices in event management.

Benefits

• competitive salary
• medical
• dental
• vision
• PTO
• 401k matching
• education reimbursement
• wellness allowances
• community and philanthropic events
• flexible career paths