Submission of documents through the Certisign platform, including tracking workflow, performing validations, and managing deadlines;
Registration, organization and filing of legal and contractual documents in internal systems, electronic folders and the company's repositories;
Maintaining and updating databases, spreadsheets and administrative records for the contracts area;
Supporting the collection, verification and preparation of documents required for contract formalization, signing and renewals;
Monitoring the document lifecycle, ensuring that steps such as digital signing, archiving and making documents available to requesting departments occur according to standards and deadlines;
Providing support for internal requests related to contract workflows, assisting partner areas and helping resolve outstanding issues;
Performing related tasks such as generating reports, tracking deadlines and supporting the legal team with various administrative administrative routines.

High school diploma or equivalent;
Experience with administrative routines and document organization;
Basic to intermediate knowledge of Microsoft Office, with emphasis on Excel, Word and Outlook;
Currently pursuing higher education in Administration, Law or related fields is preferred;
Familiarity with digital signature tools (Certisign, DocuSign, Clicksign or similar) is a plus.

Administrative Assistant

About this role