Serve as the primary point of contact for Facilities Complex visitors, assisting with parking passes, directions, deliveries, general inquiries, overseeing annual parking pass renewals, and supporting building operations.
Manage the Facilities Services Director’s calendar, schedule meetings for leaders, and oversee conference room, training room, vehicle, and cart calendars.
Support leaders throughout the hiring lifecycle, including posting requests, Smartsheet hiring matrices, resume handling, interview scheduling, Workday hiring tasks, and onboarding support.
Process departmental mail, order supplies across MO&E accounts, assist FSS with MO&E tracking, hold and reconcile the Department ProCard, create and maintain POs and contracts, process reimbursements, and process annual ITS Telecom invoices.
Coordinate travel for candidates, FS leaders, and FSS staff.
Co-facilitate department level and division level events, supporting planning, logistics, and execution.
Manage Employee Recognition (ERP) Program, coordinating awards and responding to any employee and supervisor questions regarding the recognition process.

Bachelor's degree and five years of clerical experience, including three years of experience at either the Administrative Assistant or the Administrative Associate level; or high school graduation or GED, and seven years of clerical experience, including five years at either the Administrative Assistant or Administrative Associate level.
Excellent time management skills and the ability to prioritize your workload, take initiative, and multitask as needed.
Proficient with Microsoft Office Suite, especially Word, Excel, and managing multiple calendars in Outlook; demonstrated effective oral and written communication skills with attention to detail.
Relevant education and experience may be substituted as appropriate.

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities.
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT shuttle and Austin CapMetro buses with staff ID card

Senior Administrative Associate

Key skills