Lead the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities.
Work closely with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure compliance with Request for Proposal (RFP) requirements.
Analyze RFPs, RFIs, and RFQs, and develop compliance matrices, annotated outlines, and structured templates.
Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
Contribute to and monitor proposal schedules to ensure workflows align with submission due dates.
Ensure adherence to page limits, template standards, branding requirements, and corporate document style guides.
Manage final quality checks, PDF optimization, and file naming conventions.

4–6+ years of experience in proposal coordination, editing, or production within government contracting.
Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.
Exceptional attention to detail, organization, communication, and time‑management skills.
Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
Bachelor’s degree in English, Communications, Marketing, or a related field.
APMP Certification (Foundation or higher) preferred.
Experience coordinating complex color team reviews and high‑volume proposal efforts preferred.
Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE) preferred.

Proposal Coordinator

Key skills