Lead the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities.
Work closely with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure all proposal components are compliant with Request for Proposal (RFP) requirements.
Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates.
Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
Contribute to and monitor proposal schedules, adding input to ensure workflow is in line with proposal submission due date.
Ensure adherence to page limits, template standards, branding requirements, and corporate document style guides.
Collaborate with graphics and production teams to support layout, charts, and visual content.
Liaise between Proposal Manager and Document Specialists for creation of compliant, electronic‑ready proposal packages.
Manage final quality checks, PDF optimization, and file naming conventions.
Support the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov).

4–6+ years of experience in proposal coordination, editing, or production within government contracting.
Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.
Exceptional attention to detail, organization, communication, and time‑management skills.
Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
Bachelor’s degree in English, Communications, Marketing, or a related field.

Proposal Coordinator

Key skills