Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department
Serve as a point of contact for internal and external requests related to the department
Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages
Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.)
Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events
Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes
Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions)

College diploma in office administration, administration, or any other relevant training
Minimum of 5 years of experience in an administrative support role for senior executives
Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.)
Maintaining confidentiality and handling sensitive information with discretion
Excellent sense of priorities and ability to manage multiple tasks simultaneously
Demonstrate the ability to remain calm and focused under pressure
Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes
High degree of professionalism, sense of ethics and autonomy
Strong communication and writing skills
Bilingual French and English (*)
Knowledge of SAP considered an asset.

Competitive salary and annual bonus
At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
Full range of group insurance from the first day of work
Telemedicine services
Defined-contribution pension plan with generous employer participation from the first day of work
Employee and family assistance program
Education assistance program
Hybrid workplace: in-person and remote work
Work environment based on respect, inclusion and diversity
Office accessible by public transit

Executive Assistant

Key skills