Senior Procurement Specialist

Role Overview

• Oversee all phases of the acquisition process, from initiation to contract closeout ("cradle to grave").
• Review all major procurements for accuracy, ensuring timely contracts with complete documentation in compliance with judiciary regulations and local policies.
• Develop and regularly maintain standard operating procedures for procurement and the receipt of goods and services.
• Prepare supporting documentation for the procurement of supplies, equipment, services, architect-engineering, construction, and furnishings through new contracts, competitive bids, or existing contracting vehicles.
• Draft pre-award specifications, solicitations, requests for information, and proposals or quotations, ensuring they are thorough, clear, and aligned with customer needs.
• Ensure procurement staff conducts comprehensive research and evaluates suppliers based on price, quality, selection, service, support, reliability, production, and history, as applicable to the acquisition.
• Compose supporting documentation for issuance of contracts, awards, and purchase orders.
• Record initial obligations and adjustments, ensuring valid obligations are accurately documented and kept current.
• Evaluate and monitor contract performance to ensure compliance with obligations and resolve conflicts effectively.
• Plan and coordinate the delivery and installation of purchases, services, and construction, interfacing frequently with CAHSR, vendors/contractors, and support contractors to ensure compliance with performance periods and proper record-keeping.
• Under management supervision, coordinate the review of customized contract drafts with stakeholders (e.g., Legal, Risk Management, Audit Services, Environmental Services, Safety) to mitigate risks.
• Ensure compliance with legal, regulatory, and internal CAHSR policies and regulations.
• Respond promptly to customer and supplier inquiries regarding order status, changes, or cancellations to support CAHSR needs.
• Actively promote and maintain safety in all day-to-day activities.
• Tracks the status of requisitions, contracts, and orders. Reconcile outstanding invoices and process payments in accordance with contract terms and conditions.
• Contributes to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned.
• Provide coaching and mentoring to designated staff in the procurement process to enhance team capabilities.
• Contribute to the overall success of AECOM and CAHSR by performing other duties as assigned.

Requirements

• BA/BS + 8 years of relevant experience or demonstrated equivalency of experience and/or education
• Master's degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business, Acquisitions, Legal or related field.
• Extensive knowledge of the California State Contracting Manual (SCM)
• Contracting Professional Certification : FAC-C Professional, DAWIA Level II or III, or an equivalent certification.
• Exceptional Communication Skills: Strong ability to communicate effectively both in writing and verbally.
• Multitasking and Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, maintain strong organizational skills, and effectively prioritize in dynamic and changing situations.

Benefits

• medical, dental, vision, life, AD&D, disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan