Assistant Project Manager

Role Overview

• Coordinate with our project team members across several offices to facilitate and document meetings
• Assist in developing and maintaining detailed project execution plans and project schedules
• Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
• Track project progress, identify risks and potential delays, and support mitigation planning
• Create and update Project Setup Forms, Project Execution Plans
• Help set up and maintain project files
• Contribute to process improvement efforts related to project organization and efficiency
• Support project budgeting, cost tracking, and financial forecasting
• Prepare financial status reports and assist with invoicing and expense monitoring
• Review and process subconsultant invoices
• Maintain organized project documentation, including meeting minutes and correspondence
• Prepare project status updates and progress reports
• Support Project Managers in managing client communications
• Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
• Assist with procurement of materials, equipment, and services
• Assist project managers with quality management and project audits
• Support adherence to health, safety, security and environmental policies and procedures
• Work with project management, marketing, and other administrative staff to develop successful proposals

Requirements

• BA or BS degree
• Experience organizing and improving program and project processes
• Minimum of 2-4 years of experience working in project coordination or support roles
• Excellent communication skills, verbal and written
• Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Adobe Professional
• Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
• Aptitude in working with numbers and general accounting understanding and experience
• Ability to work independently and in a dynamic team environment
• Good communication skills, both verbal and written
• Self-motivated and strong attention to detail

Benefits

• This is a hybrid position and requires the individual to work in a Stantec office per discussions with Supervisor.