Executive Assistant

Role Overview

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipates needs and streamlines processes for aligned VPs.
• Prepares reports, communications, and presentation materials.
• Manages department events and employee engagement activities, including managing logistics such as venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
• Plays a key role in onboarding and backup support for other admins.
• Demonstrates knowledge of business operations and supports process improvements.

Requirements

• 3+ years of administrative experience
• Experience supporting multiple executive leaders and/or departments
• High School Diploma or equivalent
• Strong organizational and communication skills
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• High attention to detail and strong customer service orientation
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment

Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).