Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment.
Manage fleet maintenance and logistics effectively.
Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
Organize important documents, contracts, and project files.
Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
Manage the process of sending and receiving certified mail for important project-related documents.
Track and document certified mail receipts for record-keeping purposes.
Prepare and edit documents, reports, and presentations.
Maintain accurate records and filing systems.
Assist with planning and execution of company events, meetings, and projects.
Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.

High School Diploma and a minimum of 1-year of progressively responsible experience supporting fast-paced teams
Associate or bachelor's degree preferred
Advanced computer skills in MS Word, Excel, and PowerPoint
Proven ability in keyboarding skills, note-taking, and transcribing
Superior written and oral communication skills, project management skills and the ability to handle a high volume of confidential information are required
Advanced writing skills that exhibit a high level of command of the English language (both written and verbal), as well as proficiency in integrated computer software applications and internet/intranet communications and research.

Administrative Coordinator

Key skills