Develop project timelines, outline deliverables, and manage all event logistics from planning through completion for events outside of the US.
Negotiate, manage, and monitor supplier relationships across AV, hotels, DMCs, air travel, production, and other third-party partners, ensuring all contracted services are executed properly.
Oversee program financials, including budget management, forecasting, expense tracking, supplier payments, invoicing, and final bill review.
Serve as day‑to‑day client contact, maintaining proactive communication and ensuring program objectives, expectations, and deadlines are met.
Lead and coordinate project teams through development, production, and quality assurance stages while maintaining project documentation and status timelines.
Provide onsite leadership during events, resolving issues, supporting suppliers, managing VIP logistics, and ensuring client satisfaction.
Support creation of proposals, renewal deliverables, and initial program budgets.

Bachelor’s degree or equivalent experience.
3+ years of experience in meeting/event planning or hotel catering, convention services, or sales.
Experience in planning global events with Health Care Professionals in attendance required.
Strong understanding of program/event management and budget maintenance, including forecasting and financial implications.
Proven success developing and maintaining key client relationships.
Strong oral presentation and written communication skills.
Ability to manage multiple projects simultaneously in a fast‑paced environment.
Proficiency in Microsoft Office and ability to quickly learn new technologies.
International hotel and destination knowledge.
Experience with incentive, association, or corporate meetings.

Meeting Event Manager II

Key skills