Senior Legal Services Specialist

Role Overview

• Support the Legal & Compliance team by coordinating workflows, tracking tasks, and ensuring continuity across shared workstreams.
• Provide administrative support for core legal operations, which include contract administration, service of process handling, corporate governance, and regulatory filings.
• Assist with project tracking by monitoring deadlines, maintaining calendars, updating progress tools, and providing light project-management support.
• Prepare and format documents, templates, presentations, reports, and correspondence for attorneys and leadership.
• Maintain organized electronic files and record-keeping systems to support department efficiency.
• Receive and route service of process items and, as needed, coordinate subpoena and records-request responses under guidance of in-house counsel.
• Assist business units in identifying and managing risks related to legal and regulatory requirements affecting transactional policies and procedures under guidance of in-house counsel.
• Provide limited litigation support, including organizing case materials, maintaining a litigation calendar, and assisting with collections and bankruptcy notices and tracking.
• Provide administrative support for corporate governance activities, including maintaining records, preparing materials, gathering documents for entity filings, and assisting with regulatory submissions.
• Support Board, committee, and internal corporate meetings by assisting with logistics, materials preparation, and follow-up tasks.
• Conduct basic legal research and compile summaries under attorney supervision.
• Coordinate with business units to gather information, route requests, and support cross-functional projects.

Requirements

• Bachelor’s degree.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook preferred).
• 4–7 years of experience supporting a legal department, compliance team, or similar professional services environment.
• Strong organizational skills with excellent attention to detail and the ability to balance multiple priorities.
• Exceptional written and verbal communication skills.