Executive Programs Partner – Assistant

Role Overview

• Serve as the primary point of contact for the CIO, managing complex calendars, meetings, travel, external visitors, and executive logistics.
• Proactively manage meeting cadence and priorities to ensure time is focused on the highest-impact technology and business initiatives.
• Prepare agendas, briefing materials, and pre-reads for ELT, Board, and technology leadership meetings.
• Attend select leadership, operating, and governance meetings as a partner to document minutes, decisions, and action items.
• Ensure participants are prepared in advance and accountable for follow-ups and commitments.
• Anticipate needs and ensure the CIO is fully prepared for meetings, presentations, and enterprise communications.
• Handle sensitive and confidential information with the highest level of discretion.
• Manage budget tracking and oversee contracts and vendor engagements as delegated by the CIO.
• Partner with the CIO to track strategic priorities across IT, Digital, Data, Security, and transformation initiatives.
• Maintain dashboards, trackers, and action logs for key initiatives, risks, and dependencies.
• Drive follow-up with leaders and teams to ensure commitments are met without requiring the CIO to chase updates.
• Support preparation of executive-level materials including Board updates, leadership presentations, operating reviews, and strategic readouts.
• Act as project manager for CIO-sponsored initiatives and special projects.
• Coordinate timelines, stakeholders, dependencies, and deliverables across technology and business teams.
• Build strong relationships across IT and business functions to facilitate communication and alignment.

Requirements

• Bachelor’s degree in Business Administration, Information Systems, Communications, or related field preferred, or equivalent professional experience
• 7+ years of experience supporting senior executives, ideally within IT, Digital, or technology-focused organizations
• Demonstrated experience managing complex initiatives and driving execution in a fast-paced, matrixed environment
• Exceptional organizational, prioritization, and follow-through skills
• Proven ability to run meetings, capture outcomes, and enforce accountability
• Strong written and verbal communication skills, including development of executive and Board-level materials
• High emotional intelligence and ability to influence without authority
• Sound judgment, discretion, and professionalism in handling confidential information
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.
• Ability to anticipate needs, think strategically, and operate independently.

Benefits

• Medical, Dental & Vision coverage
• Retirement Plan
• Generous time off including Paid Time Off, Holidays, and Volunteer time off
• Incentive Plan
• Tuition Reimbursement
• Flexible work environment