Executive Assistant, Procurement – Logistics

Role Overview

• Manage and prioritize a dynamic, global calendar for the CPLO
• Coordinate with Operations, Finance, Legal, HR, Logistics, and Procurement leadership teams to secure aligned meeting windows
• Ensure agendas, readouts, and briefing materials are prepared in advance for executive meetings and business travel
• Guard executive time by triaging incoming requests and aligning priorities to business needs
• Coordinate internal leadership meetings, cross-functional reviews, supplier meetings, and offsites
• Prepare meeting packets, pre-reads, and action trackers
• Act as a proxy for routine communications, approvals, and inquiries
• Manage approval workflows (e.g., purchase orders, travel, expense, HR forms) in line with organizational policies
• Draft meeting summaries and ensure follow-up actions reach accountable owners
• Coordinate complex domestic and international travel, including itineraries, logistics, and documentation
• Prepare expense reports and partner with the Procurement Operations and Finance teams on purchase orders, vendor engagement processes, and system workflows
• Support the CPLO on cross-functional projects by gathering inputs, coordinating stakeholders, and tracking milestones
• Serve as a central coordination point across the Procurement & Logistics administrative community

Requirements

• 5+ years supporting senior executives in a public company, preferably in Operations, Supply Chain, or Procurement
• Demonstrated experience managing complex global calendars and multi-leg travel
• Strong judgment, discretion, and ability to manage confidential information
• High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Excellent written and verbal communication skills
• Proven ability to manage competing priorities in a fast-paced, evolving environment
• Strong organizational and critical-thinking skills
• Collaborative, dependable, and proactive workstyle
• Professional presence and ability to represent the CPLO’s office effectively

Benefits

• Comprehensive package of benefits including paid vacation time
• Paid sick leave
• Medical/dental/vision insurance
• Life, accident and disability insurance
• Tax-advantaged flexible spending and health savings accounts
• Employee assistance program
• Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• Tuition reimbursement
• Transit benefits
• Employee stock purchase plan
• Sandisk Savings 401(k) Plan