Recruiting Coordinator – Contract Position

Role Overview

• Coordinate complex phone and in-person interview schedules, working closely with recruiters, hiring managers, admins, and internal and external candidates.
• Schedule phone screens, video teleconferences, on-site meetings, travel, and coordinate recruiting events.
• Coordinating interview schedules between candidates, recruiters, business units, agencies.
• Initiate and maintain communication with candidates during the scheduling, interviewing, application, and hiring process.
• Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines.
• Responsible for reimbursement of candidate travel expenses.
• Identify opportunities to improve the candidate experience and scheduling efficiency.
• Ensure candidates have received and completed pre-employment documents.
• Input, track, and run reports.
• Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.
• May be responsible for sourcing and recruitment of entry-level or administrative positions.
• Reserving conference rooms, ordering food, coordinating video conferences.
• Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System (Workday).
• Develops an understanding of their recruitment area with regards to role profiles, candidates’ and hiring manager’s needs.
• Assist with writing job descriptions, interview guides and employment ads.
• Prepare offer letters and new hire packets for internal and external candidates.
• Act as a host to candidates when on-site (i.e., ushering candidates during interviews, providing lunch).
• Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.).
• Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).

Requirements

• High school or equivalent combination of education and experience GED.
• 1 to 2 years HR experience and some knowledge of applicable laws and policies.
• Proven experience supporting a team of managers in a fast-paced environment required
• Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience
• Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook.
• Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo) preferred.
• Adept at working with teams in different office locations, and at promoting teamwork.
• Excellent attention to detail
• Ability to maintain a high level of confidentiality.
• Knowledge of Service-Now and Workday

Benefits

• Competitive Pay
• Bonus for Eligible Employees
• Benefits Package
• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities
• Health and Work/Life Balance Benefits
• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs