Draft and prepare legal contracts using established templates
Review documents for accuracy, completeness, and compliance with company standards
Coordinate with legal counsel when non-standard terms arise
Manage the signature process, ensuring timely execution across parties
Organize and file completed contracts in the company data room
Maintain a clear, searchable archive of all contract documentation
Update contract statuses, key dates, and relevant details in HubSpot
Ensure franchise and contract records remain accurate and accessible to stakeholders
Track contractual obligations and flag upcoming deadlines or renewals
Escalate potential compliance concerns to legal for review
Partner with finance, sales, and operations teams to support contract-related needs
Provide guidance to colleagues on contract processes and answer status inquiries
Identify opportunities to streamline workflows and reduce turnaround times
Stay informed on best practices in contract administration

Bachelor's degree in Business Administration, Legal Studies, or related field, or equivalent professional experience
Strong attention to detail and commitment to accuracy
Excellent organizational skills with the ability to manage multiple contracts simultaneously
Proficiency with standard business software; comfort learning new systems quickly
Clear written and verbal communication skills
Self-directed work style suited to a remote environment
1-3 years of experience in contract administration, legal support, or a related role (preferred)
Familiarity with HubSpot or similar CRM platforms (preferred)
Experience with document management systems or data rooms (preferred)
Basic understanding of legal terminology and contract structures (preferred)
Paralegal certification (preferred)

Contracts Coordinator – Legal Support Specialist

Key skills