Financial & Admin Assistant

Role Overview

• Calendar Management
• Manage and maintain calendars, including scheduling meetings, appointments, and reminders
• Proactively resolve scheduling conflicts
• Email Inbox Management
• Monitor and manage the inbox, prioritising and responding to emails
• Draft and send professional correspondence on behalf of the client
• Organise emails into folders and maintain inbox efficiency
• Invoicing & Payments
• Prepare and issue monthly invoices
• Track payments and follow up on outstanding invoices when required
• Maintain accurate financial records and reports
• General Administrative Support
• Book flights, accommodation (including Airbnbs), and other travel arrangements as needed
• Assist with general administrative tasks and ad-hoc requests
• Maintain organised digital files and documentation

Requirements

• Proven experience as a Virtual Assistant or in an administrative support role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and meet deadlines
• Working knowledge of Xero is essential.

Benefits

• Remote role that requires approximately one hour's work per day.