Assistant Financial Controller

Role Overview

• Support the Director of Finance in the achievement of resort goals and the maintenance of adequate controls over all areas of resort operations.
• Ensure timeliness and accuracy of reports prepared by accounting staff.
• Enforce the maintenance of company policies and procedures.
• Review, analyze and maintain accuracy of all Property Management System (PMS) and Point of Sales (POS) data posted to the back office accounting software.
• Provide training to other departments on required accounting procedures and policies.
• Maintain integrity and accuracy of PMS data base, including but not limited to posting masters, package set up, transaction code classifications and routing.
• Review posting masters at month end.
• Balance Advanced Deposit Ledger, A/R City Ledger, and Guest Ledger to PMS systems.
• Assist in month end closing procedures, prepare month end journal entries, closing schedules and month end accruals.
• Book all prepaid entries.
• Prepare month end reports, such as bank statements, trial balance, and general ledger for distribution to departments.
• Analyze, review and reconcile balance sheet accounts on a monthly basis and reconcile bank accounts and prepare treasury reports.
• Analyze and review monthly Profit and Loss statements for accuracy and assist in department P&L reviews with managers using USALI 12 th Edition.
• Assist in annual budgeting and monthly forecasting process with departments.
• Review Revenue, Labor, and Expense to ensure alignment with Manage/train accounting staff.
• Prepare and file monthly and quarterly sales tax, Vault tax, income and Expenses, town tax and occupancy tax returns.
• Organize and lead monthly credit and accounting meetings.
• Assist in preparation of any ad-hoc reports on as needed basis required by Process weekly payroll.
• Prepare payroll reports and book journal entries weekly.
• Review, verify and communicate with department heads on time & attendance reports daily/weekly.
• Process PTO, Tips allocation reports and other various entries in time & attendance system.
• Process 401k, garnishment and other deductions weekly.
• Communicate any issues with ADP on an as-needed basis.
• Advise Management of any regulatory/compliance issue.
• Review Time clock edits and entries.
• Lead Weekly Labor meeting and review Overtime with managers.
• Review new hire data in the system.

Requirements

• Must be 18 years of age or older.
• High school diploma or equivalent required
• High School diploma or GED, Bachelor’s Degree in Accounting preferred.
• Two or more years’ experience in a hotel environment.
• Must be able to handle a high workload volume with organization and control.
• Ability to solve problems and make rational decisions
• Good communications skills, both verbal and written.
• Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
• Microsoft Excel skills

Tech Stack

• Vault