Provide flexible, proactive administrative support to various Executive Leadership Team (ELT) leaders and other leaders as organizational needs dictate—you'll support whoever needs help, when they need it.
Take initiative to identify and solve problems before they escalate; anticipate needs and act on them
Proactively coordinate meetings from invite to presentation preparation.
Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
Create and submit expense reports via Concur for various leaders as needed.
Create and submit purchase order requests for leadership team members.
Assist with candidate interview scheduling, travel arrangements, and onsite interview coordination and candidate care.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Serve as an organizational "utility player” pitching in on special projects, covering for colleagues, and filling gaps wherever they arise.
Partner and collaborate with other office admin team members to ensure the overall office needs are met and we maintain a positive and enjoyable office culture.
Provide office management and upkeep on assigned office day(s) which includes mail distribution, general office clean-up and preparation for meetings, catering/lunch orders and office supplies.
Embrace the small company environment where everyone contributes beyond their job description to help the team succeed.
Requirements
Bachelor's degree preferred
5+ years of experience in providing support to high-level executives, including C-suite members
Experience in the Pharmaceutical/Biotech industry preferred, but not required
Demonstrated "roll up your sleeves" mentality with a track record of proactively identifying needs and taking action
Comfortable working in a lean organization where adaptability and willingness to help across functions are critical
Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
Significant responsibility working in a dynamic, demanding, and fast-paced environment
Self-starter who takes ownership and doesn't need to be micromanaged; you see what needs doing and do it
Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
Outstanding verbal and written communication skills; strong ability to inform and engage through written communications
Excellent interpersonal and relationship-building skills at all organizational levels
Strong project management skills and the ability to support multiple people and projects and to multi-task
Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
Strong work ethic and entrepreneurial spirit; you understand that in a small biotech, success requires everyone to contribute wherever needed
True team player who thrives on collaboration and supporting colleagues across the organization
Proficient in MS Office, TEAMs and with Advanced Outlook organizational skills