Manage complex calendars, including scheduling appointments, meetings, and travel arrangements
Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant materials
Provide solutions to non-routine problems of moderate scope and complexity, demonstrating independent thinking and adaptability
Support executives in day-to-day activities, ensuring smooth operations and timely completion of tasks with accuracy
Utilize MS Office applications to create and edit documents, spreadsheets, and presentations
Create and maintain presentation material for senior level meetings
Maintain confidentiality and handle sensitive information and material with discretion
Identify opportunities for process improvement and initiate solutions that enhance productivity and efficiency

Minimum of 5+ years of experience as an Executive Assistant, preferably in a fast-paced environment supporting multiple Executives
Bachelor’s degree preferred (and/or equivalent experience)
Demonstrated ability to look ahead, proactively anticipating leader and business needs
Excellent organizational and time management skills, with the ability to prioritize tasks effectively
Demonstrated ability to work with a high level of integrity and discretion
Extensive experience managing complex calendars and schedules
Advanced skills and proficiency in Slack and MS Office applications, including Word, Excel, and PowerPoint
Exceptional communication skills, both written and verbal
Must be willing to accommodate varied time zones and schedules to support executives.

From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions.
This job may be eligible for relocation benefits.

Executive Administrative Assistant – Infrastructure, Corporate Citizenship

Key skills