Real Estate Virtual Assistant

Role Overview

• Manage emails, calendars, and scheduling appointments
• Prepare contracts, agreements, and disclosures
• Organize and maintain client and property files
• Data entry and CRM management (e.g., Follow Up Boss, KVCore, Salesforce)
• Handle MLS listing updates and property data entry
• Respond to inquiries via email, phone, and chat
• Pre-qualify leads and schedule appointments
• Follow up with potential buyers, sellers, and past clients
• Manage and update a pipeline of leads in CRM
• Assist with preparing and reviewing contracts, addendums, and disclosures
• Coordinate with lenders, title companies, and clients
• Track deadlines and ensure a smooth closing process
• Design and post real estate listings on MLS, Zillow, Redfin, and social media
• Create marketing materials (flyers, brochures, email campaigns)
• Manage and schedule content on Facebook, Instagram, LinkedIn, and YouTube
• Run Facebook and Google Ads for property promotions
• Conduct comparative market analysis (CMA) reports
• Research properties, neighborhood trends, and demographics
• Generate reports on real estate market activity
• Assist in preparing broker price opinions (BPOs)
• Track commissions, expenses, and invoices
• Manage rental payments and property management tasks
• Assist with QuickBooks or other accounting software

Requirements

• Real estate experience (Preferred: Knowledge of U.S. real estate practices)
• Proficiency in CRM software (e.g., Follow Up Boss, KVCore, Podio)
• Strong knowledge of MLS platforms, Zillow, Redfin, DocuSign
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Experience with social media marketing and content creation
• Proficiency in Google Suite, Microsoft Office, Canva, Adobe, QuickBooks
• Ability to work independently with minimal supervision

Benefits

• Flexible schedule based on real estate operations
• Potential for bonuses based on performance and closed transactions