Proposal and Contracts Manager

Role Overview

• Drive the development of comprehensive proposals that align with client requirements, project objectives, and showcase the organization’s strengths.
• Analyze RFP requirements, facilitate collaborative discussions with key partners surrounding project positioning and strategy and implement key takeaways in proposals or SOW responses.
• Work closely with finance and project teams to ensure contracts and proposals meet or exceed targeted financial margins.
• Work closely with managers to assess the availability, capacity, and skills of internal and external resources to ensure effective allocation of resources.
• Ensure proposals are developed efficiently without exceeding resource limitations; communicate resource constraints and potential bottlenecks to relevant parties proactively.
• Monitor project activities to ensure compliance with contractual terms and conditions.
• Track requests and manage the proposal completion process to ensure proposed projects and RFP responses are completed and delivered by the required due date.
• Establish priorities and dates for information gathering, writing, review, and document finalization.
• Develop and maintain a centralized library of content including templates, and contracts; update content database as needed.
• Audit and improve existing document management process.
• Implement best practices for document version control and accessibility.
• Identify opportunities for cost optimization and revenue enhancement.
• Continuously evaluate and enhance the proposal, SOW and contract processes for increased efficiency and effectiveness.
• Perform quality control on proposals and SOWs by thorough review and proofreading, obtaining additional review or approval from key resources as appropriate.
• Implement and maintain quality assurance processes to uphold high standards in all written documentation.
• Consults with a range of internal and external stakeholders to ensure contracts and services are maintained.
• Prepare and negotiate terms and conditions of contracts.
• Draft, review, and negotiate a variety of contracts and proposals, including software licensing agreements, service agreements, and confidentiality agreements.
• Ensure all contracts and proposals adhere to legal and regulatory requirements, and reflect the company’s policies and standards.

Requirements

• Bachelor’s degree in Business Administration, English, Technical Writing or Information Technology preferred.
• Professional writing experience, including proposal responses and/or technical writing, or other forms of content development.
• Fast and nimble research capabilities – ability to synthesize essential information from large, complex documents.
• Proficient in document management systems.
• Experience in contract management, proposal development, negotiation, compliance, and regulatory standards.
• Familiarity with SaaS industry trends and standards.
• Ability to understand the business implications of decisions.
• Sound judgement and aptitude in decision-making and problem-solving.
• Proven ability to meet deadlines without compromising quality.
• Ability and willingness to roll up your sleeves to get into the details when necessary.
• Demonstrated ability of relationship building across internal and external stakeholders.
• Strong attention to detail and excellent proofreading skills.
• Exceptional written and verbal communication skills.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Proficiency in legal research and interpretation of laws and regulations.

Benefits

• AspireHR is a purpose driven company that provides a wide range of services and software solutions for both the implementation and maintenance of HXM systems that includes our own proprietary software as well as long-term managed service agreements.
• Entrepreneurial culture that is growing through a combination of new product and service development and cross sales.
• Authentic and genuine culture where people bring their real, whole selves to the office and their clients.
• Employee first culture known for its ability to outperform the competition because of exceptional talent.