About this role
Role Overview
- Process vendor invoices, expense reports, and reimbursements
- Verify correctness of invoices (coding, budget line, approvals)
- Enter invoices into accounting system and schedule payments
- Reconcile vendor statements
- Assist in preparing check payments, ACH transfers, and wire disbursements
- Maintain vendor files and records
- Generate client invoices, program service bills, or grant billing requests
- Record and post receipts (checks, electronic payments, credit card)
- Reconcile accounts receivable ledger to subsidiary records
- Follow up on past-due invoices
- Assist with monthly journal entries and accruals
- Reconcile bank statements, petty cash, and other balance sheet accounts
- Ensure intercompany or intra-departmental recharges or allocations are recorded properly
- Monitor and assist with monthly, quarterly, and annual close
- Record restricted and unrestricted funds separately
- Monitor compliance with grant terms, budgets, and fund restrictions
- Prepare schedules for grant reporting (expenditures vs budget)
- Assist in preparing grant drawdowns and reimbursement requests
- Prepare supporting schedules and reconciliations for audits
- Provide backup documentation for transactions
- Assist with internal and external audit requests
- Maintain organized filing and documentation practices
- Assist in preparing financial reports (budget-to-actual, cash flow, etc.)
- Assist with payroll support or postings (if small org)
- Support special projects as needed (e.g. system conversions, process improvements)
- Maintain fixed asset register (if applicable)
- Contribute to development of accounting procedures, controls, and documentation
Requirements
- High school diploma or equivalent
- At least 1–2 years of accounting or bookkeeping experience (ideally in a nonprofit, grant-driven, or multi-funded environment)
- Proficiency in Microsoft Excel (formulas, pivot tables, etc.)
- Strong attention to detail, accuracy, and organizational skills
- Ability to meet deadlines, multitask, and work under supervision
- A combination of experience, education, and training may substitute for degree requirements on a year for year basis.
Benefits
- Medical, Dental, and Vision Coverage
- Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance Plans
- Company-paid Short-Term & Long-Term Disability
- Company-paid Basic Life Insurance and AD&D
- HSA, FSA
- 403(b) Retirement Plan with 4% Employer Match
- Employee Assistance Program
- Bereavement and Jury Duty Paid Leave
- Employee Wellness Program
- Paid Vacation
- 12 days (first 2 years)