Accounting Manager

Role Overview

• Own month-end close activities, including journal entries, accruals, reconciliations, and balance sheet integrity in QuickBooks Online (QBO).
• Maintain and improve consistent accounting controls and processes; document workflows to support audit readiness.
• Ensure financial data integrity by reconciling activity across multiple systems (e.g., HubSpot ↔ Maxio ↔ QBO) and investigating variances.
• Operate and improve billing + AR workflows across Maxio (sub-ledger) and QBO, ensuring completeness, accuracy, and clean syncing.
• Manage invoicing, collections cadence, and cash application in a check-heavy AR environment (most customers pay by check).
• Own Ramp setup and ongoing operations for expense management and AP: receipt/OCR capture, GL mapping rules, approval workflows, vendor management, and payment scheduling.
• Build scalable policies and workflows that enforce spend discipline, maintain audit trails, and improve operating efficiency.
• Produce reliable monthly reporting packages and support leadership with clean, consistent reporting tied back to the GL.
• Help ensure commercial metrics and “business language” reconcile to accounting outputs; reduce manual spreadsheet dependency over time.
• Coordinate with external partners (e.g., bookkeeping/tax/audit providers) and maintain the documentation and schedules needed for timely audits and filings.

Requirements

• 6–8+ years of progressive accounting experience.
• Previous SaaS experience.
• Hands on QuickBooks Online (QBO) experience.
• Hands on Maxio experience (billing workflows, rev rec sub-ledger operation, integrations, and reporting).
• Strong operational accounting capability: AR, AP, close ownership, reconciliations, and process improvement.
• Advanced Excel/Google Sheets proficiency for reconciliations, roll-forwards, and management reporting.
• Ability to work independently in a fast-paced environment with deadlines; high attention to detail and follow-through.