Project Coordinator, Corporate Gifting, PT Contract

Role Overview

• Assist in Coordinating end-to-end project coordination for promotional product orders, from product presentation creation through delivery.
• Communicate with vendors to gather pricing, confirm inventory, recommend new products and oversee proofing and production timelines.
• Support coordination with internal teams on order details, approvals, and status updates, ensuring project alignment and successful delivery.
• Maintain accurate order documentation in designated project management tools and systems.
• Troubleshoot issues related to product availability, production delays, or artwork adjustments.
• Track and follow up on outstanding items to ensure deadlines are met and expectations are exceeded.

Requirements

• Minimum 1-2 years experience in the promotional products, custom gifting or swag industry (distributor, supplier, or agency side).
• Deep understanding of common promo products, branding methods, and vendor capabilities.
• Excellent communication and project coordination skills.
• Strong attention to detail and comfort managing multiple timelines simultaneously.
• Familiarity with project management tools (ClickUp) and CRM (Salesforce).
• Familiarity with Canva a plus.
• Self-starter with the ability to work independently and adapt quickly to changing priorities.
• Experience working in a remote environment with cross-functional teams.
• Experience in high volume, Q4 holiday season in a similar retail business environment preferred.
• Familiarity with sustainability trends and premium branded merchandise is a plus.
• Prior experience in a quick-moving, early-stage startup, preferred.
• Strong interest in supporting Goody’s mission to help celebrate and lift up others, spread joy and bring ease and fun to the gifting experience!

Benefits

• Flexible work arrangements