Prepare and assist with drafting standard and complex legal documents, including Cayman Islands company formation documentation.
Prepare and submit required documentation for Private and Mutual Fund registrations through the Government Portal.
Support fund terminations by preparing relevant documents, verifying fee settlement, filing and publishing notices, and liaising with Government authorities to complete the termination process.
Assist with Cayman Islands, ADGM, DIFC, and BVI voluntary liquidations, including preparing initial drafts and coordinating all required filings.
Liaise with Registered Office providers regarding entity filings and service requests, ensuring documentation is maintained and properly added to entity minute books.
Manage filings and submissions with internal departments and external regulatory bodies.
Assist with the KYC process for new and existing clients, ensuring documentation is complete and compliant.
Liaise with the internal Compliance Department and clients to request documents, resolve queries, and support ongoing KYC requirements.
Manage the apostille and legalisation process for corporate documents. Provide guidance to clients on necessary steps and procedures.
Prepare fee quotations, draft notary certificates, and liaise with local authorities and government offices to facilitate the legalisation process.
Manage the opening, closing, and archiving of accounts and files using InTapp.
Provide billing support by preparing billing narratives, assisting with collections, and coordinating with clients and the Accounts Department.
Respond professionally and promptly to internal and external telephone and email inquiries.
Handle photocopying, scanning, and general document production tasks.
Maintain comprehensive, accurate records and correspondence relating to lawyers’ client files.
Liaise with clients in accordance with lawyers’ instructions and firm policies.
Collaborate with the broader secretarial team to deliver high‑quality work and meet deadlines.
Provide holiday and absence cover for other secretaries as required.
Assist with special projects relevant to the Firm’s or lawyers’ practice areas.
Comply with all Firm policies and procedures relevant to the role.
Perform duties outside of normal working hours when business needs require.
Requirements
A recognised legal secretarial qualification from a recognised university or college
A minimum of 3 years secretarial experience in a legal or professional services environment supporting senior professionals
A strong understanding of legal terminology, procedures and documentation
Experience with legal practice management and document management systems
Benefits
Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice.
We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics.
We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.