About this role
Role Overview
- Prepare and assist with drafting standard and complex legal documents, including Cayman Islands company formation documentation.
- Prepare and submit required documentation for Private and Mutual Fund registrations through the Government Portal.
- Support fund terminations by preparing relevant documents, verifying fee settlement, filing and publishing notices, and liaising with Government authorities to complete the termination process.
- Assist with Cayman Islands, ADGM, DIFC, and BVI voluntary liquidations, including preparing initial drafts and coordinating all required filings.
- Liaise with Registered Office providers regarding entity filings and service requests, ensuring documentation is maintained and properly added to entity minute books.
- Manage filings and submissions with internal departments and external regulatory bodies.
- Assist with the KYC process for new and existing clients, ensuring documentation is complete and compliant.
- Liaise with the internal Compliance Department and clients to request documents, resolve queries, and support ongoing KYC requirements.
- Manage the apostille and legalisation process for corporate documents. Provide guidance to clients on necessary steps and procedures.
- Prepare fee quotations, draft notary certificates, and liaise with local authorities and government offices to facilitate the legalisation process.
- Manage the opening, closing, and archiving of accounts and files using InTapp.
- Provide billing support by preparing billing narratives, assisting with collections, and coordinating with clients and the Accounts Department.
- Respond professionally and promptly to internal and external telephone and email inquiries.
- Handle photocopying, scanning, and general document production tasks.
- Maintain calendars, arrange client meetings, prepare agendas, and manage meeting logistics.
- Maintain comprehensive, accurate records and correspondence relating to lawyers’ client files.
- Liaise with clients in accordance with lawyers’ instructions and firm policies.
- Collaborate with the broader secretarial team to deliver high‑quality work and meet deadlines.
- Provide holiday and absence cover for other secretaries as required.
- Assist with special projects relevant to the Firm’s or lawyers’ practice areas.
- Comply with all Firm policies and procedures relevant to the role.
- Perform duties outside of normal working hours when business needs require.
Requirements
- A recognised legal secretarial qualification from a recognised university or college
- A minimum of 3 years secretarial experience in a legal or professional services environment supporting senior professionals
- A strong understanding of legal terminology, procedures and documentation
- Experience with legal practice management and document management systems
Benefits
- Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice.
- We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics.
- We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.