Review RFPs, RFIs, and other opportunities to support research, analysis, and response planning
Create outlines and shell documents for proposal responses
Facilitate and lead proposal kick-off meetings, strategy meetings, and proposal review sessions
Collect and coordinate input from cross-functional teams and subject matter experts
Articulate win themes, technical solutions, discriminators, and key requirements clearly and consistently throughout proposal documents
Apply formatting, writing, editing, and proofreading skills to develop organized proposal drafts
Lead Color Team reviews and manage follow-up revisions
Ensure overall proposal quality, consistency, and compliance with solicitation requirements
Prepare final master files in Word and PDF formats for submission
Organize and maintain proposal files and folders within SharePoint
Manage multiple proposals and projects simultaneously under tight deadlines
Participate in all proposal debriefs and lessons-learned sessions
Maintain and update proposal boilerplate content following each submission
Stay current on product offerings to ensure boilerplate content reflects the latest features and capabilities
This role may require occasional night or weekend work to meet critical submission deadlines

Experience working for a software development/information technology organization desired
Experience with state and local government proposals preferred
Effectively collaborate with others to establish good working relationships within the team
Excellent organizational skills with the ability to prioritize projects and tasks in a fast-paced environment
Strong written and verbal communication skills with the ability to work both within a team and independently
Manages time and resources to ensure that work is completed efficiently
Meets demanding deadlines in a timely manner
Maintains stable performance under pressure or opposition, such as time pressure or unexpected challenges
Demonstrate a strong work ethic through consistent attendance, punctuality, professionalism, and commitment
Bachelor’s degree in English, Business Administration, Communications, Journalism, Marketing, or a related field
Minimum 3 years of successful proposal experience, preferably in government or the software/technology sector. An equivalent combination of education and experience may be considered
Proficient in Microsoft Office suite (Word, Excel, Outlook, Teams, and SharePoint)
Understanding of proposal techniques (i.e. layout, graphics, strategy-to-win)

Proposal Manager/Writer II

Key skills