Business Operations Manager

Role Overview

• Design and maintain cross-team coordination systems: project trackers, operational dashboards and workflow tools that support visibility, and decision making across FAR.AI.
• Manage FAR.AI’s operational requests pipeline – triaging cross-team support needs, assessing resource implications, and ensuring requests are scoped, prioritized, and resolved efficiently.
• Coordinate cross-functional initiatives that require alignment across multiple teams, managing dependencies, timelines, and stakeholder communication.
• Own operational projects end-to-end, from scoping through implementation (e.g. building a new grant tracking system, or re-designing onboarding workflows with team leads), or driving specific pieces of larger initiatives.
• Evaluate, optimize, and maintain FAR.AI’s operational tool stack and knowledge management systems, identifying opportunities for process automation and systems integration as FAR.AI scales.
• Support organizational processes like onboarding, quarterly retrospectives, and recurring operational rhythms.
• Spot operational risks, process gaps, and emerging compliance requirements, and propose solutions to leadership.
• Drive continuous improvement across FAR.AI’s operations – identifying inefficiencies, eliminating unnecessary complexity, and redesigning systems so the organization can scale with clarity, speed, and control.
• Coordinate FAR.AI's grantmaking operations across the full lifecycle: from grant review and due diligence through disbursement, monitoring and evaluation, designing the systems and processes that support each stage, and ensuring compliance with internal policies and nonprofit regulations.
• Own end-to-end grant compliance across funds FAR.AI receives, managing funder reporting workflows and deadline coordination across internal teams.
• Coordinate organization-wide compliance processes, including documentation, record-keeping, regulatory filings, and deadline management, in partnership with Finance, People Operations, and external legal counsel.
• Support compliance-related research across international and domestic operations, flagging regulatory ambiguities to leadership and legal counsel.

Requirements

• 4-7 years of professional experience in operations, consulting, program/project management, compliance, or grants management
• Experience designing or managing compliance processes, grant administration, or regulatory reporting
• Track record of building operational systems or processes
• Experience coordinating work across multiple teams or departments
• Strong written communication skills, including the ability to produce clear policy documentation, process guides, and stakeholder communications
• Genuine motivation for mission-driven work.
• Experience in startups, nonprofits, or organizations where you wore multiple hats (Preferred)
• Background in grants management or tax-exempt organizations compliance (Preferred)
• Familiarity with tools like Asana, Airtable, Notion, or Coda (Preferred)
• Experience building automations or workflows for efficiency gains (Preferred)

Benefits

• Comprehensive benefits package
• Paid for work-related travel and equipment expenses
• Catered lunch and dinner at our offices in Berkeley