AILeadershipProject ManagementCommunicationDecision Making
About this role
Role Overview
Design and maintain cross-team coordination systems: project trackers, operational dashboards and workflow tools that support visibility, and decision making across FAR.AI.
Manage FAR.AI’s operational requests pipeline – triaging cross-team support needs, assessing resource implications, and ensuring requests are scoped, prioritized, and resolved efficiently.
Coordinate cross-functional initiatives that require alignment across multiple teams, managing dependencies, timelines, and stakeholder communication.
Own operational projects end-to-end, from scoping through implementation (e.g. building a new grant tracking system, or re-designing onboarding workflows with team leads), or driving specific pieces of larger initiatives.
Evaluate, optimize, and maintain FAR.AI’s operational tool stack and knowledge management systems, identifying opportunities for process automation and systems integration as FAR.AI scales.
Support organizational processes like onboarding, quarterly retrospectives, and recurring operational rhythms.
Spot operational risks, process gaps, and emerging compliance requirements, and propose solutions to leadership.
Drive continuous improvement across FAR.AI’s operations – identifying inefficiencies, eliminating unnecessary complexity, and redesigning systems so the organization can scale with clarity, speed, and control.
Coordinate FAR.AI's grantmaking operations across the full lifecycle: from grant review and due diligence through disbursement, monitoring and evaluation, designing the systems and processes that support each stage, and ensuring compliance with internal policies and nonprofit regulations.
Own end-to-end grant compliance across funds FAR.AI receives, managing funder reporting workflows and deadline coordination across internal teams.
Coordinate organization-wide compliance processes, including documentation, record-keeping, regulatory filings, and deadline management, in partnership with Finance, People Operations, and external legal counsel.
Support compliance-related research across international and domestic operations, flagging regulatory ambiguities to leadership and legal counsel.
Requirements
4-7 years of professional experience in operations, consulting, program/project management, compliance, or grants management
Experience designing or managing compliance processes, grant administration, or regulatory reporting
Track record of building operational systems or processes
Experience coordinating work across multiple teams or departments
Strong written communication skills, including the ability to produce clear policy documentation, process guides, and stakeholder communications
Genuine motivation for mission-driven work.
Experience in startups, nonprofits, or organizations where you wore multiple hats (Preferred)
Background in grants management or tax-exempt organizations compliance (Preferred)
Familiarity with tools like Asana, Airtable, Notion, or Coda (Preferred)
Experience building automations or workflows for efficiency gains (Preferred)
Benefits
Comprehensive benefits package
Paid for work-related travel and equipment expenses
Catered lunch and dinner at our offices in Berkeley