Process high-volume vendor invoices accurately and timely with appropriate coding
Perform 2-way and 3-way matching (invoice, PO, receipt)
Assist with weekly payment runs (ACH, checks, and wires)
Handle vendor credits, debit memos, and short payments
Monitor accounts to ensure payments are up to date
Set up and maintain vendor records (contact information, W-9s, payment details)
Timely and effective communication for vendor inquiries
Collaborate effectively to resolve discrepancies with Procurement, Receiving, and Operations
Cultivate and maintain strong vendor relationships
Maintain organized and accurate AP ledgers and documentation
Assist with AP accruals and cutoff procedures
Support audit requests and provide relevant documentation
Identify opportunities to improve AP efficiency and accuracy
Support AP automation tool implementation (OCR, workflow, and vendor portals)
Assist with ERP implementation and system enhancements
Participate in continuous improvement initiatives

5+ years of Accounts Payable experience in a mid-size or manufacturing environment
ERP experience (Microsoft Business Central or Great Plains preferred)
Strong understanding of PO-based AP and 3-way matching
High attention to detail with strong analytical and problem-solving skills
Excellent organizational and time management skills
Professional communication skills with internal and external partners
Process-oriented mindset with a continuous improvement approach
Ability to thrive in a fast-paced, evolving environment
Experience in food & beverage manufacturing or CPG preferred
Exposure to AP automation tools (Bill.com, Tipalti, Stampli, AvidXchange, etc.) preferred
Advanced Excel skills (pivot tables, lookups) preferred
Familiarity with freight, ingredient, and co-manufacturing invoices preferred

Accounts Payable Coordinator

Key skills