Procurement Specialist – Construction Project

Role Overview

• Serves as the procurement in-house technical expert for construction and construction-related procurements, contracting, and property/material acquisition/disposition
• Responsible for leading and managing renovation, development projects and new construction
• Will lead complex solicitation projects as assigned
• Ensure projects occur as prescribed by the annual buying plan
• Coordinate administrative tasks related to supporting the procurement needs of the agency
• Provide oversight of all construction and construction related purchases in compliance with HUD guidelines while extending bidding opportunities to all Minority and Women-owned Business Enterprise (M/WBE) sources in order to increase their participation where feasible
• Ensure that HUD mandated Section 3 requirements are met
• Accountable for ensuring adherence to all federal laws pertaining to the Davis-Bacon Act
• Responsible for the day-to-day oversight of capital, construction and renovation procurements and for coordinating activities
• Identify suitable vendors
• Review renderings prior to formal bid release and coordinate required changes with internal and external stakeholders
• Review and comment on specifications, quality plans, design and construction submittals, and drawings
• Coordinate site visits
• Manage Pre-Award process
• Provide procurement oversight of construction contracting, including change orders and issuing Purchase Orders
• Identify and resolve complex procurement-related issues with internal and external stakeholders
• Identify and suggest procurement strategies related to construction to increase market responses
• Complete vendor outreach as necessary
• Works with the leadership to prepare notices and track procurement process violations
• Providing procurement guidance or training to users or vendors
• Provide insight into the construction industry and standards
• Responsible for the monthly P-Team Meetings, including updating the agenda, taking and distributing meeting notes, owning the calendar invitations, coordinating with all appropriate parties, and all other tasks related to the P-Team Meetings
• Monitor procurement adherence to CHA Procurement Policy, HUD regulations, and federal and/or state statutes, including Davis Bacon
• Works with Contract Contracts Compliance Team to identify and implement strategies to increase Section 3 and Minority and Women-owned Business Enterprise (M/WBE) contract participation
• Provides technical guidance on construction procurements and projects to Procurement Specialists and other team members
• Promotes and maintains the integrity of CHA while conducting business in an ethical and professional manner to ensure avoidance of all actual and potential conflicts of interest
• Provides recommendations to enhance construction processes and documents
• Complete non-construction related solicitations as assigned.
• Performs other duties as assigned.

Requirements

• A bachelor’s degree or equivalent work experience
• 3 to 5 years of progressive construction and design experience, preferably in a lead role
• Experience in creation and management of procurement solicitation processes
• Construction buyer or procurement lead is preferred
• Must possess a comprehensive ability to understand complex bidding and procurement specifications
• Computer literacy is required
• A strategic thinker with strong analytical and quantitative skills is needed
• Must be able to collaborate and work effectively across multiple internal and external groups and levels
• Good ability to identify complex problems and discrepancies, independently perform research and analysis of causes, and oversee completion of approved corrective actions
• Advanced knowledge of Microsoft Excel, Word, and PowerPoint
• Proficient with technology typically associated with engineering and construction
• Meaningful comprehension of construction and engineering documents, drawings, and schedules
• Proficient knowledge of construction industry terminology
• Knowledge of contract specifications, quality plans, design and construction submittals, and drawings
• Demonstrated ability to make independent decisions
• Excellent communication (written and oral) ability, and time management and organizational skills are required
• An expert understanding and demonstrated experience in complex capital and construction contracting, design-build, and other construction methodologies
• Demonstrated ability to work in a demanding, high-pressure work environment
• Strong team-oriented culture and customer service approach desired
• Knowledgeable of the federally mandated Davis Bacon Act and related laws, prevailing wage laws, the U.S. Department of Housing and Urban Development (HUD) Section 3 requirement to employ low and very low-income Chicago area residents, M/WBE and DBE requirements, affirmative action and contracting procedures.

Benefits

• Vacation, Sick and Personal, competitive PTO package
• Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability Insurance
• Long-Term Care Insurance
• Pet Insurance
• Parking Transit
• Prepaid Legal Services
• Brightstar 529 College Savings Plan
• Identity Theft Protection
• Hospital Indemnity Insurance
• Voluntary Critical Illness Insurance
• Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
• Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
• Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.